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18.12.060 Requirements for affected employers.
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An affected employer is required to make a good faith effort, as defined in RCW 70.94.534(2) and this ordinance, to develop and implement a CTR program that will encourage its employees to reduce VMT per employee and drive alone commute trips.

A. CTR Program – Mandatory Elements. Each employer's CTR program shall include the following mandatory elements:

1. Employee Transportation Coordinator (ETC). The affected employer shall designate an ETC to administer the CTR program. The ETC and/or his or her designee's name, location and telephone number must be displayed prominently at each affected worksite. The ETC shall oversee all elements of the employer's CTR program and act as liaison between the employer and the city. The objective is to have an ETC presence at each worksite; an affected employer with multiple worksites may have one designated ETC for all sites. ETC's will be responsible for attending all CTR sponsored trainings and meetings.

2. Information distribution: Information about alternatives to drive alone commuting as well as a summary of the employer's CTR Program shall be provided to employees at least twice a year and to new employees at the time of hire. Each CTR program description and subsequent annual reports must describe the information to be distributed and the method(s) of distribution.

3. Emergency Ride Home (ERH) Program. The affected employer shall offer a emergency ride home program to employees. If an ERH Program is available through the Regional CTR Program Administrator than the employer may choose to use this for its program. The ERH program offered by the Regional CTR Program Administrator will allow employees to use 3 emergency ride home vouchers in one calendar year period or one year within their start of work date if the employee has worked for the employer for less than one year. An employer may choose to allow more emergency ride homes if they employer chooses to pay for them.

B. Additional program elements. In addition to the specific CTR program elements previously described in this section, the employer's CTR program shall include additional elements needed to meet CTR goals. Elements may include, but are not limited to, the following:

1. Provisions of preferential parking for carpools and vanpools;

2. Reduced parking charges for carpool and vanpool vehicles;

3. Provision of commuter ride matching services to facilitate employee ride-sharing for commute trips;

4. Provision of subsidies for rail, transit or vanpool fares, and/or transit passes;

5. Provision of vans or buses for employee ridesharing;

6. Provision of subsidies for carpools, walking, bicycling, teleworking, or compressed schedules;

7. Provisions of incentives for employees that do not drive alone to work;

8. Permitting the use of the employers' vehicles for carpooling or vanpooling;

9. Permitting flexible work schedules to facilitate employees' use of transit, carpools or vanpools;

10. Construction of special bus stops for transit;

11. Provision of bicycle parking facilities such as bicycle lockers or secure areas inside a building or a covered outside area that requires some type of key access or ability to lock bicycles to;

12. Provisions of changing areas and showers for employees who bicycle or walk to work;

13. Provision of parking incentives program such as a rebate for employees who do not use the parking facilities,

14. Establishment of a program to permit employees to work part or full time at home or at an alternative worksite closer to their homes which reduces commute trips;

15. Establishment of a program of alternative work schedules such as a compressed workweek which reduces commute trips, and

16. Implementation of other measures designed to facilitate the use of high-occupancy vehicles, such as on-site day care facilities or food establishments;

17. Charging employees for parking and/or the elimination of free parking; and

18. Other measures that the employer believes will reduce the number and length of commute trips made to the site as approved by the regional CTR Program Administrator.

C. CTR Program Report and Description. Affected employers shall review their program and file a regular progress report with the City in accordance with the format provided by the City every two years. If necessary, the Regional CTR Program Administrator may require a regular progress report be submitted every year. The CTR Program Report and Description outlines the strategies to be undertaken by an employer to achieve the commute trip reduction goals for the reporting period. Employers are encouraged to consider innovative strategies and combine program elements in a manner that will best suit their location, site characteristics, business type, and employees' commuting needs. Employers are further encouraged to cooperate with each other to implement program elements. At a minimum, the employer’s CTR Program Report and Description must include:

1. a general description of the employment site location, transportation characteristics, employee parking availability, on-site amenities, and surrounding services;

2. the number of employees affected by the CTR program and the total number of employees at the site;

3. documentation on compliance with the mandatory CTR program elements as described in 18.12.070(A);

4. description of any additional elements included in the employer’s CTR program as described in 18.12.070(B); and

5. a statement of organizational commitment to provide appropriate resources to the program to meet the employer’s established goals.

D. Biennial Measure of Employee Commute Behavior. In addition to the baseline measurement, employers shall conduct a program evaluation as a means of determining worksite progress toward meeting CTR goals. As part of the program evaluation, the employer shall distribute and collect Commute Trip Reduction Program Employee Questionnaires (surveys) at least once every two years, and strive to achieve at least a 70% response rate from employees at the worksite. (Ord. M-3919 § 6, 2009; Ord. M-3391, 1998; Ord. M-3045 § 1, 1993) (Ord. M-3919 § 6, 2009; Ord. M-3391, 1998; Ord. M-3045 § 1, 1993.)

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