Skip to main content
Loading…
This section is included in your selections.

A. The City Manager, who for purposes of this chapter shall also mean his or her designee, shall have overall authority to establish a process that will provide the public with full access to public records consistent with the Act. This authority shall include the duty to appoint a Public Records Officer and the duty to adopt Rules.

B. Two bodies are hereby established to assist the City Manager in carrying out the duties as required by the Act:

1. Public Disclosure Steering Team. This body shall:

a. Provide guidance to the Public Disclosure Coordinating Team as needed.

b. Conduct reviews when any requestor objects to the initial denial or partial denial of his or her public records request.

c. Review and recommend to the City Manager proposed amendment(s) to the Rules.

d. Review and recommend to the City Manager proposed changes in this Chapter.

e. Add new members as needed or on an ad hoc basis.

2. Public Disclosure Coordinating Team. This body shall:

a. Assist the Officer in managing the record request queues based on criteria set forth in the rules.

b. Periodically meet for training and to discuss public records issues.

c. Assist the Officer and City Manager in implementing the provisions of this chapter.

C. City employee responsibilities:

1. All City employees are responsible for appropriately maintaining public records and assisting in identifying and locating records in response to public records requests in addition to their primary assigned duties.

2. The City will provide training to those City employees for whom responding to records request is among their primary assigned duties and to those City employees who are likely to deal with the public regarding records requests.

3. For those City employees for whom responding to records requests is not among their primary assigned duties, the need to devote more than ten hours in a month to records production may result in delay of the response to a records request. (Ord. M-4083 §2, 2014)