A. “Category” means a numerical ranking system that reflects the complexity, nature, volume and availability of any particular public records requests. This ranking shall affect the process of fulfilling such a request.

B. “Public Disclosure Coordinating Team” means a body comprising a representative of each City department, headed by the Public Disclosure Officer, which is responsible for managing public records disclosures.

C. “Public Disclosure Steering Team” means a body comprising the City Manager’s designee, City Attorney, and the Director of Finance/City Clerk. This body has various responsibilities to guide the City’s public disclosure policies.

D. “Public Records Act Rules” means a set of published administrative rules that provide a process for how the public may request public records from the City and how the City shall respond to such requests.

E. “Public Records Officer” (“Officer”) means a designated City employee who is responsible for overseeing the City’s compliance with the Public Records Act Rules, as required by RCW 42.56.580.

F. “Public Records Request Log” means a separate electronic log maintained by the Officer and by each City department, cataloguing all records requests the department has received.

G. “Public Records Request Queue” means a publicly accessible list of all pending and active Category 3, 4, and 5 public records requests. (Ord. M-4083 §2, 2014)