When it is necessary for any city employee or official to travel on city business, he may request an advance from the fund to cover the reasonably estimated necessary expenses of the travel. Such request shall include, at a minimum, his estimate of his reasonable necessary expenses, date of request, name of applicant, destination, purpose and mode of travel, anticipated departure and return dates, amount requested, and signature of applicant. The custodian shall thereupon prepare a check drawn on the checking account established in Section 3.12.260 in favor of the applicant in the indicated proper amount. (Ord. M-1590 §1, 1975: Ord. M-1390 §4, 1973)